For the last six months, I have been beta testing QuiltingPro Plus™
(QPPlus) by the Gavin Group. The reason I need the Plus version that incorporates all of the QuiltingPro™
(QP) features is that I teach, lecture, write articles, and curate exhibitions. With QP, I am able to keep
all my supply lists, class instructions, publication submissions, inventory of my own quilts as well as
others, and contact information in one centralized software program.
QP keeps track of all your quilts, shows, exhibitions (online, galleries, &
museums), touring shows, challenges and publications. You can enter as much information or as little as
you feel like it for your quilts including dimensions, creation date, color scheme, materials, techniques,
art statement, design notes, sale price/insurance value, appraisal info, sold to info, and even pictures.
If you also collect quilts, you can keep track of all the details of each one.
Each time you start the program, you see a “Reminder Screen” that tells you
what entry deadlines are coming up, what quilts need to be shipped, which ones you're waiting for jury
As you enter shows, win awards, etc. QP logs all that information as the
history for the individual quilts. When you're ready to select quilts for a specific show, you just
look at Find Available Quilts and QP does the hard work for you. It takes into consideration when a quilt
has to arrive at the venue and when it will be back. It even understands that quilts in online exhibitions
are available for brick & mortar shows!
Sample Screens (Click on image for larger picture)
There's a place to enter shipping tracking numbers with a hot link to the
UPS, FedEx, and USPS tracking sites. Click on the hot link and QP takes you right to that shipping company’s
web site. Copy and paste your tracking number entered on the QP “Show Screen” and within seconds, you
know the status of your quilt shipment.
There are numerous reports and ways of looking at the data. This program has
allowed me to plan out my exhibition availability much farther in advance then my previous homegrown method.
(I enter close to a dozen a month and have a fairly high acceptance rate, so this has been a god-ess send!)
Yes, there are places to enter challenge themes, size restrictions, and whether
you have a sleeve, frame, pedestal (for dolls), or hanger/mannequin (for wearables). There are check off boxes
for Slides Made, Label Attached, Display Device, and reports to remind you which quilts need what finishing touches.
It will print labels for your slides and a variety of other reports, as well as keep
track of your taxes if you sell your quilts. The Gavin Group has truly has thought of everything we need to become
Once you get through the initial entering of all your quilting info, and start
entering future show information, you'll find you'll have much more time for creating new quilts, and will
spend less time figuring out all the paper work. The Gavin Group can even make some of that data entry hurdle
smaller if you’ve been keeping your information in spreadsheets or databases.Once you get through the initial
entering of all your quilting info, and start entering future show information, you'll find you'll have much
more time for creating new quilts, and will spend less time figuring out all the paper work. The Gavin Group
can even make some of that data entry hurdle smaller if you’ve been keeping your information in spreadsheets
Features of QuiltingPro Plus
QPPlus adds Exhibits, Workshops, Sponsors, Event Details, and an expanded
Publication Info to QP. You can upgrade from QP to QPPlus at anytime, but if you plan to teach, write or
organize shows in the near future go with the QPPlus.
All the information you need to prepare for your Classes, Workshops, and
Lectures is at your fingertips. QPPlus stores your Supply Lists, Items To Take, Items Need Provided,
and Scheduled Classes. The Reminders Screen even keeps track of guilds, show managers, or other
organizations that have inquired but not confirmed a class.
For those teachers who have items to sell such as books, patterns,
or quilting supplies, QPPlus has an inventory feature. It’s under the Event Detail section along
with Checklists, Workshops (for the specific event) Travel and Accommodations, Items to Take or
Ship, Samples, Quilts, and Cost information.
QPPlus can produce invoices for the products, quilts sold, class fees,
and reimbursable expenses. There are several places throughout the program to enter costs
specifically attributed to an event or a quilt, and there is Administration Costs for general
expenditures. The program also has an Itinerary report that you can print and send ahead. All
reports can be printed or stored as a word processing document, which then can be sent in an email.
While QP has the ability to store information on publications your
quilts have appeared in, QPPlus is for quilters like me who also write about quilts and other
quilters. If you’ve ever freelanced for a popular magazine, you know that editors have multiple
tight deadlines and often need follow-up calls, notes, or emails to make sure your article and
its associated images don’t slip to the edit room floor.
With QPPlus, you’ll be able track where you have submitted an
article or article proposal and follow it through all the production stages. You’ll be able
to ‘see’ when you can submit the article to another publication for reprint. As the volunteer
publicist for several quilt exhibitions, I’m also able to coordinate press releases and postcard
If you organize or curate shows and exhibitions, then QPPlus is the
right version for you. In addition to tracking other quilters’ quilts, it has data entry fields
for Fees Paid, Fees Received, Other Charges, and Date Invoiced. There are many details that go
into making sure show is well orchestrated and QPPlus can help keep the quilt information straight.
Draw Backs to QP and QPPlus
While the initial quilt, show, classes and publication data entry can
seem daunting at first, start with the quilts you’re most actively showing and build from there. I
was under a deadline to prepare a slide lecture and arranged for a college art student to enter the
Another small challenge is learning how any database program works. It
will take a bit of time to get used to why you can ‘see’ the information you know you have just entered
until you close out of one or more screens and then select them again.
As I wrote early in this review, QuiltingProPlus has truly helped me
be more organized in managing my quilt inventory, show and exhibition entries, teaching schedule,
and publication submissions. I am very satisfied with the program and the results it gives me.
©2004 Carolyn Lee Vehslage
Carolyn Lee Vehslage is a quilt artist, quilt teacher/lecturer,quilt exhibition curator, and
author of articles about quilters and their quilts. Her quilts are viewable online at
For more information on QuiltingPro™ or QuiltingPro Plus™, contact
the Gavin Group toll-free at 866-45Gavin, or check out